Staying up-to-date with your Compliance to avoid penalties

LCA/GC Compliance

Purpose

Nowadays, missing on compliance matters may cause economic damages to companies. Especially, if you’re running a Staffing Business, it becomes crucial to keep up-to-date with your consultants’ travel compliance information. So, staying abreast of Form I-94, the Arrival-Departure history, H-1B Visa file extensions or renewals, regulatory changes and employment laws becomes compulsory as they are ever-changing. Or else, the legal stay for your consultants in the U.S. becomes no easy.

Scope

“RIGHT NOW is the RIGHT TIME” – Hustle for staying compliant!

As an IT staffing owner, missing an eye on your consultants’ H-1B Visa extensions and I-94 expiries will lead to biggest problems.

For instance, there was a situation happened where a consultant ‘X’ used to work with an ‘Y’ company for about 11 years, 8 years for offshore company in India & 3 years in US. In the process, the staffing agency applied his H-1B extension without realizing that I-94 is going to expire on December 12th, unfortunately United States Citizenship and Immigration Services (USCIS) denied it on December 7th. Within a short notice he cannot file for extension again, eventually the stay for ‘X’ became illegal and plunge to return back to India.

There is a minimum of 14 to 20 days processing time for filing extensions, in which the staffing firm missed in this situation and ‘X’ couldn’t stay in full compliance with the terms of admission.

Best Practices

‘PLAN IN ADVANCE’ to avoid compliance issues!

As we all know, owners & accountants in staffing agencies typically invest lots of money and time in getting the compliance right. Viewing and matching monthly or yearly reports between LCA/GC and LCA/YTD is compulsory; if anything goes wrong during audit time, you got to pay for it so be prepared to get it done at the right time with accuracy. Not even a single number going up or down will not be spared during the investigation by U.S. Department of Labor (DOL). Besides it’s a must thing to get notified on Visa expiries, Immigrant Petitions and Travel & Departure Filing.

Conclusion

Relying on age-old methods, it becomes difficult to know which H-1B consultant of yours is falling short on compliance, which Visa needs an extension and I-94 expiry. Manual way of comparison and preparation of compliance reports is not only hectic, but also prone to errors.

How about discovering a simplified & automated way to stay up to date on I-94 & H1-B expiry and comply with regulations?

Nimble Accounting software, renowned for its expertise can be of great help for Staffing Business owners as it alerts on I-94 and H1-B Visa expiry. Early warnings and customizable reports of Nimble helps you in streamlined Compliance filings, avoiding I-140 & I-94 rejections making consultants happy.

Want to stay up-to-date with your consultant’s compliance information? Contact us today: 1-866-9NIMBLE | info@nimbleaccounting.com

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